LA2050
City of Long Beach

Administrative Officer

Employment type
Full Time
Posted
2 months ago
Location
Los Angeles, CA
Description

THE COMMUNITY 

Ideally located on the Pacific Ocean, the City of Long Beach, California (population 462,257) is frequently described as a series of strong, diverse interwoven small communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary and the annual Toyota Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach and Long Beach City College. Cal State Long Beach is the second largest university in the state and has consistently ranked among the top best value of public colleges in the nation. Serving the K-12 student population, the Long Beach Unified School District consistently ranks among the top 10 urban school districts in the country. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services. While it offers all the amenities of a large metropolis, many say Long Beach has the added benefit of having maintained a strong sense of community and cohesiveness despite its size. Long Beach is the seventh largest city in California, and celebrates its vibrant diversity. The City proudly promotes a healthy and connected community that supports active living where people of all ages enjoy a walkable, bikeable and livable environment The City has the following ethnic breakdown: 40.8 percent Hispanic, 29.4 percent White, 13.0 percent Black, 12.6 percent Asian, and 4.2 percent all other ethnicities. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country.

CITY GOVERNMENT

Long Beach is a full-service Charter City governed by nine City Council members who are elected by district and a Mayor that is elected at-large. Elected officials also include the City Attorney, City Auditor, and City Prosecutor. The Council Members and the Mayor are subject to a two-term limit, which allows them to serve for a maximum of eight years. The City Council appoints a City Manager and a City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is a full service City providing all traditional public services. In addition to its traditional services, Long Beach also maintains one of the world's busiest seaports, which serves as a leading gateway for international trade. The City also has its own full-service commercial airport, a Gas & Oil Department and is one of only three cities in California with its own Health Department. Long Beach is supported by a total FY2017 budget of approximately $2.7 billion, with the General Fund budget totaling $427 million. More than 6,000 full and part-time employees support municipal operations with the majority being represented by ten employee associations.

THE DEPARTMENTS

The City has three Administrative Officer vacancies in the following Departments:  Library Services, Economic and Property Development and Development Services.    

The Department of Library Services consists of the Main Library and 11 neighborhood libraries. The department meets the educational, informational and recreational needs of Long Beach's diverse populace with a variety of library resources and programs appropriate for patrons of all ages. Specialized services include the award winning Information Center for People with Disabilities, the Long Beach History Collection, the Miller Fine Arts Room, 12 Family Learning Centers and The Studio, a technology "makerspace" for creation and collaboration. Residents can access electronic resources, downloadable books and music, the Long Beach Digital Archives and other virtual information 24/7 via the website at www.lbpl.org. New building projects include the 24,655 square foot, state-of-the-art Michelle Obama Neighborhood Library which opened last year and the Main Library, which is scheduled to open in 2019 as part of the new Long Beach Civic Center.  The Library Department has approximately 175 full time and part time employees.  
 
The purpose of the Economic & Property Development Department is to create economic opportunity for workers, investors, and entrepreneurs in the City of Long Beach.  This includes coordinating workforce, business, and property development services that increase economic activity.  

The Department of Development Services has approximately 210 employees and includes  Administrative & Financial Services, Building & Safety, Code Enforcement, Housing & Neighborhood Services, and Planning Bureaus. The overall goal of this department is to build a dynamic, safe, and sustainable city that honors its past and embraces the future.

EXAMPLES OF DUTIES

LIBRARY SERVICES
The Administrative Officer is an at will management position reporting to the Director of Library Services.  This position coordinates and administers the fiscal, personnel, accounting, purchasing, safety and facility maintenance functions for the department.  Typical duties of the position include the following:

  • Prepares the department's budget and monitors compliance.
  • Advises management staff regarding HR best practices to reduce liability.
  • Oversees the department's internal recruitment process for both unclassified and classified positions.  
  • Coordinates with the Civil Service Department regarding classified recruitment strategies and classification specification changes.  
  • Conducts administrative investigations and makes recommendations for corrective actions.
  • Administers the Worker's Compensation, leaves of absence and safety programs.
  • Oversees the department's payroll.
  • Oversees delivery, security and emergency operations at all library facilities.
  • Develops and revises department policies and procedures and coordinates labor/management relations.
  • Interprets and applies federal and state laws, as well as City's policies and procedures, rules and regulations, and memoranda of understanding (MOUs).  
  • Represents the department on various citywide committees.
  • Coordinates the department's Capital Improvement Projects.
  • Manages facility maintenance at all library facilities.   
  • Liaisons with the Budget Office, Human Resources, Civil Service, and other external operations.
     

ECONOMIC AND PROPERTY DEVELOPMENT

The Administrative Officer is an at will management position responsible for the efficient and effective management of the Economic & Property Development Department's financial and human resources functions.  The position reports to the Department Director and interacts with the Department's entire management team.  Typical duties of the position include the following:

  • Manages the fiscal, accounting, purchasing and inventory functions for the Department; provides relevant financial information to Bureau Managers and Director of Economic & Property Development.
  • Supervises budget and financial services staff.
  • Oversees the budget preparation process, including coordinating the activities of professional staff in nine bureaus. 
  • Designs, prepares and updates cash flow projections for the Department's various special revenue funds.
  • Manages the accounting staff functions, including purchasing and payment processing functions.
  • Prepares documents, reports, schedules, narratives, and other supporting materials pertaining to Department fiscal policies.
  • Assists with coordination of fiscal information necessary for grants, or other funding mechanisms.
  • Advises management staff regarding HR best practices to reduce liability.
  • Oversees the department's internal recruitment process for both unclassified and classified positions.  
  • Coordinates with the Civil Service Department regarding classified recruitment strategies and classification specification changes.  
  • Conducts administrative investigations and makes recommendations for corrective actions.
  • Administers the Worker's Compensation, leaves of absence and safety programs.
  • Oversees the department's payroll.
  • Interprets and applies federal and state laws, as well as City's policies and procedures, rules and regulations, and memoranda of understanding (MOUs).  
  • Develops and revises department policies and procedures and coordinates labor/management relations.
  • Liaisons with the Budget Office, Human Resources, Civil Service, and other external operations.
     

DEVELOPMENT SERVICES

The Administrative Officer is an at will management position reporting to the Manager of Administrative and Financial Services.  This position manages the activities of the Administrative Services Division, which includes a staff of three and provides personnel guidance for approximately 200 employees and volunteers in the department.  Typical duties of the position include the following:

  • Advises management staff regarding HR best practices to reduce liability.
  • Oversees the department's internal recruitment process for both unclassified and classified positions.  
  • Coordinates with the Civil Service Department regarding classified recruitment strategies and classification specification changes.  
  • Conducts administrative investigations and makes recommendations for corrective actions.
  • Administers the Worker's Compensation, leaves of absence and safety programs.
  • Oversees the department's payroll.  
  • Interprets and applies federal and state laws, as well as City's policies and procedures, rules and regulations, and memoranda of understanding (MOUs).  
  • Develops and revises department policies and procedures and coordinates labor/management relations.
  • Liaisons with Human Resources, Civil Service, and other external operations.
  • Coordinates with the department's Financial Services Officer during the budget process on staffing and organizational changes. 


REQUIREMENTS TO FILE

  • Graduation from an accredited college or university with a Bachelor's degree in Business, Public Administration, Human Resources or a closely related field.
  • Five years of experience performing a combination of personnel or financial related duties of a complex nature, with a minimum of two years of supervisory experience.  
  • Local government experience is highly desirable.


SALARY AND BENEFITS

  • Retirement – City offers CalPERS with a benefit of 2.5% @ 55 for Classic members or 2% at 62 for new members as defined by PEPRA, subject to the limitations set by PERS.  Employee pays the employee portion.  The City also participates in Social Security.
  • Vacation – Twelve (12) days after one year of service; 15 days after four years, six months of service; 20 days after 19.5 years of service.
  • Executive Leave – Forty (40) hours per year.
  • Sick Leave – One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits.
  • Holidays – Nine designated holidays per year, plus four personal holidays to be used at the employee's discretion.
  • Transportation Allowance
  • Health Insurance – The City offers an HMO and PPO option for health and dental insurance coverage.  The City pays major portion of the premium for employee and dependents depending on the health/dental plan selected.
  • Dental Insurance – Two dental plans are available for employees and dependents.
  • Life Insurance – City-paid term life insurance policy equal to three times annual salary to a maximum of $500,000.
  • Disability – City-paid short-term and long-term disability insurance.
  • Management Physical – Annual City-paid physical examination.
  • Deferred Compensation – Optional for employee contribution to a supplementary retirement savings program available through ICMA Retirement Corporation.
  • Technology Allowance – Monthly stipend.
  • The range for this position is $76,000 to $115,000.  Salary is commensurate with work experience. The City's compensation package also encompasses an attractive benefits package that includes:
To apply

This recruitment will close at 11:59 p.m. on Monday, February 20, 2017. To be considered for this opportunity, applicants must submit an online application, including resume, cover letter and salary history that reflect the scope and level of their current/most recent positions and responsibilities. Incomplete applications and applications that clearly do not meet the minimum requirements will not be considered.  The City anticipates inviting a smaller group of finalists for further interviews shortly after the recruitment closes.  An  appointment will be made following the completion of thorough reference and background investigation.

The City of Long Beach is an Equal Opportunity Employer and values diversity at all levels of the organization.  In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. 

This information is available in an alternative format by request at (562) 570-6803.  For questions regarding this recruitment, please contact (562) 570-7144 or [email protected]