Los Angeles Homeless Services Authority

Coordinator, Facilities & Fleet

Employment type
Full Time
about 2 months ago
Los Angeles, CA

Under the leadership of the Director of Human Resources & Administration, this position will plan, oversee, organize and coordinate all activities related to facilities and fleet management.  This includes work orders and LAHSA-owned vehicle maintenance, spacing needs, meeting room/equipment set-up, agency messenger services, and other related work as necessary.  The position will also research and coordinate office and vehicle service bids and manage maintenance agreements.

Minimum Qualifications: Team player with excellent communication and interpersonal skills; ability to analyze problems and recommend solutions; excellent negotiation skills; must be organized, be able to multi-task and work well in a fast paced environment; experience managing company fleet of at least 30 – 40 vehicles and have a fork lift operation certification; a current and insurable driver license.

Essential Duties and Responsibilities:
Facilities Operations:

  • Develop and implement a system for maintenance standards including a master calendar for regular office upkeep. 
  • Serve as the liaison between LAHSA employees and building management and outside vendors for all facility’s needs.
  • Create and maintain work order tracking system to ensure timely completion of requests.
  • Organize and maintain in-house and off-site storage room and facilities.
  • Create maintenance schedule for structure, electrical, plumbing and HVAC for LAHSA owned properties.
  • Oversee the procurement and completion of repairs to structure, electrical and HVAC on LAHSA owned properties.
  • Other duties and special projects as assigned.

Winter Shelter Program (WSP) Operations:

  • Procurement of warehouse lease for WSP.
  • Order WSP supplies and oversee distribution to providers; including repair and delivery of cots.
  • Create log and tracking system for borrowed and stored supplies; warehouse inventory.
  • Maintain and operate forklift.

Fleet Management:

  • Develop and implement operational standards to maintain vehicles by advocating best practices in industry.
  • Research and implement a vehicle tracking and maintenance database.
  • Facilitate routine maintenance and repair of all agency vehicles.
  • Manage vehicle registration and assist with auto insurance and emergency supplies.
  • Coordinate and manage agency vehicle check in/out procedures and gas cards and logs.
  • Assist with the bidding and purchasing of new agency vehicles.

Training and Experience: Five years’ experience in facility and fleet management operations; bachelor’s degree in a related field preferred, however, an equivalent combination of applicable training and experience may be substituted; understanding of finance and accounting, as it pertains to the acquisition (purchase or lease) of vehicles; the ability to conduct a lease versus buy analysis; certified fork lift operator; proficient in MS Office Suite.

To apply

To apply, please mail, fax, or email your cover letter and resume to:

Los Angeles Homeless Services Authority
Att: Keshia Douglas, Director of Administration
811 Wilshire Blvd., 6th Floor
Los Angeles, CA 90017

Fax: 213-553-9373
Email: [email protected]