LA2050
Bicycle Transit Systems

Human Resources Coordinator

Employment type
Full Time
Posted
about 2 months ago
Location
Los Angeles, CA
Description

Summary: Bicycle Transit Systems (Bike Transit) aims to be the global leader in bike share system implementation and operation. Leveraging over 25 years combined experience of our staff in sustainable transportation, Bike Transit brings a new approach to the planning, implementation, and operation of bike share systems.

In partnership with Los Angeles Metro, Bike Transit has launched the Downtown Los Angeles Pilot Bike Share Program, Metro Bike, with approximately 61 stations and 700 bicycles. In 2017 we will be expanding to over 1,300 bicycles in Venice, Pasadena, and The Port of LA. Future Rapid expansion up to 4,000 bicycles is anticipated in the following years. Our mission is to make bike share a healthy, easy, accessible, and enjoyable way to get around Los Angeles.

Under the guidance of the Program Controller and HR Director, the Human Resource Coordinator & Bookkeeper (HRCB) will be responsible for assisting with Human Resource management and performing bookkeeping and office management duties for the Los Angeles Bike Share offices. In particular, the HRCB will assist in payroll submission and other administrative HR tasks, as required. The HRCB will be responsible for entering accounts payable, credit card statements and staff reimbursements into Quickbooks. The HRCB will also be responsible for making sure the Bike Share office runs smoothly. We need someone to keep the wheels on!

HR‐Related Duties and Responsibilities:

  • Coordinate the new employee orientation.
  • Complete the onboarding process checklist
  • File onboarding paperwork physically and/or electronically.
  • Review and Email timecards for payroll to the HR Generalist on a bi‐weekly basis.
  • Assist employees with questions and issues regarding benefits.
  • Resolve and/or escalate employee relations issues.
  • Assist the HR Director with implementing reviews, disciplinary policy, training.
  • Screen applicant resumes as needed.
     

Bookkeeping‐Related Duties and Responsibilities

  • Process accounts payable on a bi‐weekly basis.
  • Assist in the preparation of monthly sales invoices and reconciliation of Accounts Receivable
  • Enter all bills and credit card charges into QuickBooks and/or Cash Pro.
  • Electronically file invoices in SharePoint.
  • Assist with the credit card reconciliation.
     

Office Management‐Related Duties and Responsibilities

  • Assist General Manager in scheduling of facilities maintenance and upkeep.
  • Maintain stock levels for all consumable office supplies.
  • Assist in dispatch and receipt of deliveries and mail.
  • Act as general administrative support for General Manager and Project Controller as required.
  • Other duties as assigned.
     

Qualifications:

  • Bachelor’s degree or equivalent work experience in accounting/bookkeeping, human resources, business administration required. Minimum 2 years’ experience in HR, Accounting/Bookkeeping, Office Management, Administrative Management and/or related role.
  • High proficiency in Excel, Word, Google Applications, and ability to learn new software.
  • Self‐starter with the ability to organize multiple projects, manage different personalities, and demonstrate calm under pressure.
  • Ability to remain open to others’ ideas and exhibit willingness to try new things.
  • Demonstrate strong organization skills while adapting to changes in the work environment.
  • Prioritize dependability, timeliness, and maintenance of confidentiality.
  • Ability to understand when to lead and when to listen.
  • Excitement and interest in bike sharing a plus.
  • Positive attitude and sense of humor.
     

Job may require hours that exceed 8 hours per day and/or 40 hours per week.

Salary range $50K‐$55K, commensurate with experience. Benefits included after 60‐day probationary period.

Type of Position: Full Time, salaried.

To apply

Applications must include a cover letter, a brief outline of your ability to meet the qualifications, your current resume, salary requirements, and three references. All applications must be emailed to [email protected]. Please be sure to include the position title, “HR Coordinator/Bookkeeper”, in the subject line.

Note: Cover letter IS required. In your cover letter, please be sure to address the following: why you are interested in this particular job and a clear description of your qualifications.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Equal Opportunity Employer M/F/V/D