Hey!Tanks LA

Office Manager

Employment type
Full Time
13 days ago
Los Angeles, CA

Our water harvesting sales and construction office is in need of an Office Manager to take over administrative operations at our Pasadena office location. There is also an opportunity to supplement income with sales of rainwater tanks with an established customer base.  We’re looking for a highly organized and efficient professional with bookkeeping experience. In house training will be provided.

Hours may be flexible. Friendly work environment – lots of potential for growth.

Office Manager Responsibilities:

  • General office duties: filing, billing, accounts payable, payroll and scheduling

  • Invoicing for sales

  • Outreach for new sales opportunities

  • Invoicing and project accounting

  • Order supplies and equipment as needed

  • Respond to all new inquiries via phone and email

  • Collects all requests for proposals (RFPs) and maintains log of active requests.

  • Coordinate and follow up with vendors

  • Sets up and maintains project files.

  • Maintain and update vendor and contractor lists.

  • Collects invoices for review and approval.

Required Experience

  • 2-5 years of administrative experience

  • Bookkeeping/accounting

  • Attention to detail while handling multiple projects.

  • Proficient in Microsoft Word and Excel

Desired Qualification and Skills:

  • Experience with scheduling, budgeting and payroll

  • Construction management experience

  • Advanced computer skills

  • Excellent written and verbal communication skills

**This an hourly position: $14- $18 an hour, plus commission for sales of tank products and through contracts research.  Wage commensurate with experience.

To apply

Please send your cover letter and resume online by March 20, 2017.