Job Title: Program Director
Reports to: Board of Directors
Who are we:
HIC is a 501. 3© nonprofit Child Care Center/Preschool. It serves 69 State subsidized children between the ages of 3 and 5 years. There is a staff of 12 teachers and administrative support.
HIC receives CSPP funding from California Department of Education. It provides in classroom support from seniors citizens ( 55 years and older) through Jumpstart. This grant allows HIC to specifically address the mission of intergenerational teaching.
Because of HIC’s proximity to University of Southern California and the diligent work of the Chairman of the Board, college students through Jumpstart are also assigned to work with the children in the classrooms.
HIC currently receives funding from Quality Start Los Angeles and other various designated funding streams.
The Program Director is the key management leader of operations at Hoover Intergenerational Care Pre-School (HIC). The Program Director is responsible for overseeing the administration, programs and strategic plan of the organization. Other key duties include marketing and community outreach. The position reports directly to the Board of Directors.
Duties and Responsibilities
- Evaluates and makes recommendations as to the adoption, modification or rejection of proposed changes and improvements in HIC program policies to the Board of Directors.
- Investigates and makes reports and recommendations on special problems which arise in the program
- Prepares monthly correspondence containing program evaluation to brief the board of directors both verbally and in writing.
- Creates operations budget that yield recommendations to address program needs.
- Manages the Child Care Food Program (CCFP), which includes Claim Reporting, training for staff and monitoring to ensure that CCFP Guidelines are adhered to.
- Updating the employee handbook to reflect the evolving nature of job descriptions.
- Responsible for assisting with evaluation and promotional reviews
- Responsible for recruitment of Children to meet funding requirements
- Encourages, recruits, and interacts with program volunteers
- Assists in planning and coordination of preschool programs with teachers; negotiates any new plans and programs with staff.
- Conducts weekly staff meetings
- Responsible for orientation of new employees and continuing education of existing employees.
- Supervises and coordinates the work schedule of assigned personnel.
- Must be prepared to report to child care center daily (unless otherwise specified)
- Initiates regular parent group meetings
- Responsible for preparation of proposals and contracts
- Responds to grievance procedures
- Establishes standard operating procedure for attendance, health records, and emergency cards for children, as well as health records for staff.
- Insures the maintenance of inventory control practices and procedures for non-expendable equipment and expendable supplies.
- Must locate substitutes for ill or vacationing staff.
- Establish and maintain relationships with key business and community stakeholders
- Coordinates preschool program activities with other public and private agencies including volunteer groups.
- Fosters public relations by promoting HIC to other agencies and interested members of the community.
- Confident in communicating child care policy to public and private agencies
- Must seek and attend workshops that promote continued early childhood education
- Responsible for managing payroll system
- Prepares monthly reports to funding agencies
- Performs other duties as assigned
Qualifications and Education Requirements
- Must have a Program Directors Permit with a minimum of 2 years’ experience operating a CSPP Program or similar government agency
- Must be proficient in managing children assessments via DRDP 2015Tech.
- Administration experience in Human Resources (including employee relations, conflict resolution)
- Public relations experience
- Creative and open to exploring new dimensions in childcare
- Sensitive to needs of various age groups, i.e., to the individual differences of adults and children
- Demonstrate genuine concern and interest in intergenerational environments
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Knowledge of Title 5 and Title 22, California Department of Education/Early Education and Support Division, California Community Child Care Licensing and Quality Start
Individual performance can have considerable impact on the agency’s ability to meet fiscal benchmarks and contract compliance which effect revenue for the agency. Regular contact with external agencies. Work with confidential client information.
A Masters Degree
Proficient in grant writing.
Knowledge of the political environment in Sacramento and policy that can potentially affect the field of early childhood education
The ability to interact with elected officials at the local, state, and federal level
Must be able to carry out all essential functions satisfactory; Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Approximately 50 percent of the time is spent sitting. However, will frequently be required to walk, stand and bend. Occasionally required to stoop, kneel, or crouch. Required to lift and/or move unassisted up to 25 pounds.
HIC is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion or creed, gender, gender identity, sexual orientation, marital status, age, veteran status, disability or any other legally protected status recognized by federal, state or local law with respect to employment opportunities.