The California Community Foundation (CCF) is a public, charitable organization serving Los Angeles County in multiple capacities since 1915. We encourage philanthropy by individuals, families, companies and organizations, and serve as a trusted steward of their charitable funds and legacies. We make grants and collaborate with nonprofits in specific areas, and concentrate attention and resources on the needs of the most vulnerable individuals and groups in the community. CCF convenes and engages nonprofit, private and public sector partners to increase philanthropy and incorporate philanthropists into community problem solving in Los Angeles.
CCF is a dynamic environment that values individuals who want a purpose more than a position. We have a diverse and talented team of experienced and passionate advocates for our community. We are a learning organization driven by the idea that continuous improvement furthers professional development and increases our ability to effect positive change. We seek individuals who thrive in a fast-paced setting highly focused on results and impact.
CCF is hiring an Assistant to provide administrative and general support for systems change and ventures work involving civic engagement and public policy. We seek to foster greater civic engagement, participation and leadership development and more responsive and participatory local governance. To do so, we focus not on policy outcomes, but on the process of civic engagement itself, on expanding the capacity of organizations to do the work and supporting innovation in the field.
- Administrative Support: Provides administrative support to the department, including answering phones, data entry, research, mailings, filing, scheduling meetings and
- conference calls and ordering supplies. Provides administrative support in processing related grants; including outcome/objective negotiation and finalization with grantees.
- Assists with drafting and reviewing requests for proposals and letters of interests from prospective grantees. Supports the PO in creating, editing and refining proposal applications to external funding partners
- Database/Document Management: Maintains databases and department filing systems, including, but not limited to funding requests, grants, and mailing lists. Tracks payment. reporting and renewals for grantees.
- Reporting: Works with grantees to ensure data reporting and evaluation are properly implemented and provide summary reports. Manages reporting deadlines and requirements to funding partners. Prepares quantitative and qualitative reports on grantee activities related to Administrative Relief and immigrant integration initiatives.
- Research: Conducts basic field research on prospective partners.
- Event Coordination: Ensures timely preparation and coordination of key activities and materials for Board of Directors (Board) and related Board committee meetings, and assists with support for those meetings. Helps coordinate coalitions, convenings, taskforces and other external stakeholder and/or donor meetings.
- General: As appropriate, assists other departments and works as a member of interdepartmental teams to ensure the effective and efficient operations of CCF. At all times, demonstrates cooperative behavior with supervisors and coworkers. Other duties as assigned, dependent on organizational needs and employee skills.
- To perform this job successfully, an individual must be able to perform each essential job function assigned satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
- Experience: Minimum of three (3) years progressively responsible administrative experience required. Experience in research, writing and data management preferred. Prior nonprofit experience a plus.
- Education: High school diploma/equivalent and similar equivalent experience required.
- Bachelor's degree preferred.
- Communication Skills: Strong interpersonal, written, and verbal communication skills are required. An ability to compose and edit correspondence and basic reports, knowledge of proper English, grammar and punctuation is required, with knowledge of a variety of written styles and formats. Critical thinking in assessing, compiling and disseminating information is necessary. Ability to prepare and deliver information. and to comfortably interact with diverse audiences including grantseekers, board members, donors, and staff. Bilingual fluency preferred.
- Technology Skills: Internet competency and strong computer proficiency, including mastery of the Microsoft Office software suite and a familiarity with database software, is required.
- Working knowledge of Blackbaud software preferred, with a willingness and ability to learn appropriate database, spreadsheet and other computer programs.
- Organizational Skills: Excellent time-management and organizational skills with precise attention to detail. Able to prioritize work effectively, adjust to multiple demands and manage high-volume work during concentrated timeframes.
- Team Work & General Skills: Ability to work well independently and as team member.
- Ability to take initiative, and follow tasks through to completion.
- Requires the ability to sit and work at a desk for several hours at a time.
- Ability to work overtime as required.
- Requires the ability to travel and attend meetings, presentations and events outside the office, which may require occasional use of a motor vehicle for transportation to other locations.
- Work may require weekends and/or extended work day.
- Punctuality and satisfactory attendance are essential functions of the job.
This is a regular, full-time, non-exempt position. Salary is dependent on experience and qualifications. A generous benefit package is provided to all full-time staff. including medical,dental,vision, life and disability insurances, parking or transportation, and retirement benefits.