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Women’s March Los Angeles
Specialty Family Foundation

Administrative Assistant

Employment type
Part Time
about 1 month ago
Los Angeles

Specialty Family Foundation has an exciting opportunity for a part-time Administrative Assistant seeking a flexible work schedule that offers optimum work/life balance. Candidate must be responsible and able to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our Leadership team, assisting in day-to- day office needs and managing our Foundation’s general administrative activities.

Key Responsibilities

  • Perform multifaceted general office support
  • Answer and direct phone calls
  • Scheduling
  • Event and meeting support
  • Prepare business correspondence, emails, agendas, and presentations
  • Assist in the preparation of regularly scheduled reports
  • Maintain office filing system
  • Update and maintain office policies and procedures
  • Order office supplies
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile check requests, expense reports, and employee reimbursements
  • Provide general support to visitors
  • Liaise with Office Coordinator to handle requests and queries from Leadership Team

Job Qualifications

  • Proven experience as an administrative assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment – switchboard, copiers, printers, etc.
  • Proficiency in MS Office (MS Word, Excel and PowerPoint, in particular)
  • Excellent time management skills and ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School degree; additional qualification as an Administrative assistant or Secretary a plus

Santa Monica, CA 90401

Working Days/Hours:

Flexible, 16 hours a week – Part-Time – Manager has flexibility but it needs to be consistent.
Example, 2-3 days a week (9AM-5PM, Tuesday/Thursday or 9AM-2PM Tuesday/Wednesday/Thursday)

To apply

Send Resumes and Inquiries to [email protected]