Volunteer Coordinator & Outreach Assistant

Are you someone with event production and/or volunteer program experience who is organized, outgoing, motivated and has a desire to learn? The ideal candidate has a passion for CicLAvia’s mission and is a self-starter, comfortable working in a fast-paced and dynamic environment. They are comfortable wearing many different hats and are extremely detail-oriented with strong communications skills, both verbal and written.

The Volunteer Coordinator & Outreach Assistant works as part of the Production Team to implement our volunteer program and assist with community outreach and event production. This role is a great opportunity for candidates with backgrounds/interest in urban planning, community organizing, volunteerism, and event production. CicLAvia is committed to supporting our staff in their personal and professional growth.

The Volunteer Coordinator & Outreach Assistant reports to the Chief Program Officer and the Production Manager, and is a key member of our team who assists in several aspects of CicLAvia events (including some evening and weekends when necessary), including:

-Overseeing and implementing our event day volunteer program, including research and outreach to potential volunteer groups, updating volunteer documents, and all other logistics related to event day volunteers

-Maintaining records of volunteer engagement, including tracking hours and demographic data

-Managing inventory, organization, and packing of volunteer materials

-Assisting in researching and developing Airtable databases of community stakeholders

-Supporting the Production Manager with community outreach efforts, including presenting at neighborhood council meetings, neighborhood canvassing, and tabling at community events

-Following up with stakeholders via phone calls and email, and maintaining records of correspondence

-Creating flyers for route stakeholders with alternate parking and detour information

-Running errands, including drop-offs and pick-ups of event materials

-Assisting the Event Producer and Production Manager with event packing and organization of event materials

-Providing administrative support to the Chief Program Officer and Production Manager

-Providing day-of-event support, including overseeing event set up, breakdown, volunteers, and other logistics

-Performing office-related duties, including answering phones, returning calls, and mailing packages

Commitment to the mission and work of CicLAvia

Strong desire to work as part of a fun, creative and entrepreneurial team in a fast-paced and dynamic environment

1-2 years of experience working in event production and/or volunteer coordination at a non-profit organization

1-2 years of experience working in an office environment

Must be comfortable driving a 9’ Cargo Van

Expertise in Microsoft Office (Word, Excel, PowerPoint) and proficiency with Mac computers

Knowledge of Airtable and Canva is a plus!

Works well with a team

Strong written and verbal communication

High energy, self-managing, and self-starter personality

Adept at managing multiple tasks with strong planning, prioritization and organizational skills

Spanish language fluency desirable

Valid California driver’s license and access to a vehicle for running errands, helping transport event supplies etc.

Available to work on some weekends and evenings

Frequently cited statistics show that women, trans, and nonbinary people, BIPOC, and other structurally marginalized groups apply to jobs only if they meet 100% of the qualifications. CicLAvia encourages you to break that statistic and to apply. No one ever meets 100% of the qualifications.